Submit a Supplier Registration Request

Supplier Onboarding, Activation, Data Modification 

Dear Sempra User,

We require the following information to complete your new supplier request with SI companies in US.

• Supplier Support team will collect supplier forms on behalf of User. 
• User submitting request will be copied on all email communications with the supplier.
• If you need to request ticket information, you can reply to the email confirmation or you can add a comment to the request in Zendesk platform (for this option you will need logged). 

Submit a Request 

To Submit a request, you can access Zendesk Portal. Click on "Submit a request" (upper right corner) and select the "Supplier Registration Request". 

The following fields are required, please provide them:

• Email address: Must be the requester user’s email not the supplier/ vendor email

• Subject: Include the Supplier Name and the request type

• Additional information: You can add any details for your request. If you need to activate more than one SI Company, please list the company code(s) here.

• Region Sempra SI Country: Select USA for SI companies in United States

• Registration Management: Two types of registration options
  • External: Supplier provides forms
  • Internal: Requesting user provides forms

For more details about Internally Managed Suppliers, watch the Training Videos on our Supply Chain Management SharePoint https://sempraglobal.sharepoint.com/sm/SitePages/Vendor-Master-Management.aspx

The Following request type are available: 

 1. Request type: Onboard 

To create a new supplier in MAX, select the onboard option and follow the next steps to complete the request. 

• Supplier Name: Provide the supplier's name. 

• If you need to choose more than one SI Company, please list the company code(s) in the additional information. 

Click here to see the complete list of SI company codes and names https://sempraglobal.sharepoint.com/Accounting/SitePages/Home.aspx

• Transaction Type: Provide the supplier's type.

• • Domestic - Supplier located inside the U.S.
  • Commodity - Trading and Marketing
  • Donation Request - External Affairs
  • Foreign - Suppliers located outside the U.S.
  • Governance Agency - State and Federal Governance Agencies.
  • Interview Candidate - Reimburse candidate expenses as part of the interview process.

• Expected expense: Estimated level of expected annual spend in USD for the requested suppliers.

• Goods or Services: Brief description of goods or services provided by the requested supplier.

• Goods or Services Category: Select the category of goods or services provided by the requested suppliers.

• Supplier contact information: Provide the Supplier´s contact name, phone number and email.

• Attachments (optional): Relevant to the request

2.  Update an Existing Supplier.

Use this request type to update the supplier's information, including adding a bank account, mailing address, modifying net terms, and purchase pool.

1. • Additional information: If you need to activate more than one SI Company, please list the company code (s) here.

• Supplier ID:  Provide the Vendor ID from MAX - Refer to all vendors page in the MAX (Dynamics 365) systems.

1. 
   • Supplier Name: Please provide the supplier's name. 

2. 

   • Supplier contact information: Provide the Supplier´s contact name, phone number and email.

   

   • Attachments (optional): Relevant to the request

3. 

   3. Activate a Supplier (Another SI Company)

4. Please use the request type to activate the supplier in another SI company.
5.  

   

   • Additional information: If you need to activate more than one SI Company, please list the company code(s) here.
6. 
   • Supplier ID: Please Provide Vendor ID from MAX - Refers to all vendors page in the MAX (Dynamics 365) system.
   1. 
   • Supplier Name: Provide Vendor account name from MAX. -Refers to all vendors page in the MAX (Dynamics 365) system.

7. 

   • Supplier contact information: Provide the Supplier´s contact name, phone number and email.

8. 

9. 
   
   • Attachments (optional): Relevant for the request.

10. 

    4. Deactivate a Supplier 

11. Please use the request type to inactivate the supplier in a SI company.
12.  

13. Click here to see the complete list of SI company codes and name https://sempraglobal.sharepoint.com/Accounting/SitePages/Home.aspx

14.  

    • • Additional information: Include the reason for the deactivate request, in case you require more than one company deactivation please list them here.

      

1. • Supplier ID: Provide Vendor ID from MAX - Refers to all vendors page in the MAX (Dynamics 365) system.
   1. 
   • Supplier Name: Provide Vendor account name from Max - Refers to all vendors page in the MAX (Dynamics 365) system.

2. 

   • Supplier contact information: Please provide the Supplier´s contact name, phone number and email.

3. 

4. 
   
   • Attachments (optional): Relevant for the request.

5. 

Any questions regarding the process or documents, please let us know at [e-mail] and we will guide you.