Supplier Support Team Procedure

Scope and Objective

We're the team at Sempra Infrastructure (SI) responsible for making sure that the process of registering and managing our external and internal vendors' data is smooth and effective. Vendor Master is the team that consists of the Vendor Master Leader, Vendor Master Supervisors, and the vendor support team.

General Process

We are part of the overall purchasing process, where the requesting user will manage requests for vendor registration and master data modifications for registered vendors in accordance with the following:

• Externally managed supplier: Supplier Support Team manages the communication with the supplier
to provide the documentation and information required to register as a supplier of Sempra
Infrastructure (SI) through the corresponding channels.

• Internally managed supplier: Requestor manages the communication and works directly with the
supplier to collect the documentation and information required to register as a supplier of Sempra
Infrastructure (SI) through the corresponding channels.

• The Supplier Classes authorized to be managed internally, are the following:
  • Government Agencies, Public Services (e.g., Municipalities, State Governments, Port
  Administrations, Trade Unions, CFE, etc.)
  • Notaries and Decentralized Organisms.
  • Chamber of commerce
  • Owners providing right-of-way services (ROW)
  • Banks, Financial Institutions, Insurance Companies.
  • Charities/Non-Profits/Beneficiaries receiving donations.

1.1 Process Flows

1.1.1. Workflow for New Vendor Registration Requests:

1.1.2. Workflow for Vendor Registration:

Description of the Workflow

The provider registration review and approval flow will consist of the following steps, this process will also apply for the Data Update.

Continuation of Flow in WMD approval:

Explanatory details of the Workflow:

Review of WMD and End of Process:

Description of the workflow: 

1.2 Vendor Master Data Modification

Registered vendor master data can be modified as follows:

• The Internal Vendor/User must attach the corresponding documents.
• The Internal Vendor/User can make any updates to the existing vendor master data as long as the same tax identification number is maintained.

The only data for externally managed providers that can be internally modified by the requesting user through a request in the Share Point Request Management System are:

Any questions regarding the process or documents, please let us know at [e-mail] and we will guide you