Update Supplier Information

At Sempra Infrastructure (SI), efficient vendor management is crucial to ensure compliance with regulations, service quality, and optimization of procurement processes. Modifying vendor master data is done to maintain updated and accurate information, which is essential for effective management.

Reasons for Modifying a Vendor

Updating vendor information in the system may be necessary for various reasons:

1. Change in phone numbers or email addresses.
2. Correction of typographical errors or data entry mistakes.
3. Rectification of previously incorrect information.

Requirements for Modification Request

To request a vendor modification, a specific procedure must be followed to ensure the integrity and validity of the changes made. Below are the steps and necessary documentation for submitting a modification request:

1. Required Information Vendor Name: Provide the current name of the vendor as registered in the SI system. Vendor ID: Unique identification number of the vendor in the SI system. Data to Modify: Clearly specify the data that needs to be modified (e.g., address, bank details, etc.).

2. Supporting Documentation: Provide justifying documentation for the modification, such as official letters from the vendor, legal documents, or bank statements.

3. Request Procedure Completion of Request Form: Complete the vendor modification request form on the corresponding platform (e.g., ARIBA, Zendesk). Internal Approval: The request must be approved by the supply chain manager or the relevant department.

4. Review and Validation: The Master Data Management (MDM) team will review the request and supporting documentation to ensure everything is in order. System Update: Once approved, the MDM team will proceed to update the master data in the system.

Workflow

The workflow for submitting and approving modifications follows these steps:

1. Initiation: The requesting user creates the modification request on the appropriate platform.
2. User Approval: The user's approver authorizes the request.
3. MDM Review: The MDM team reviews and validates the request. They may accept, reject, or request additional information.
4. System Update: If approved, the MDM team updates the master data in the system.

Important Considerations

Processing Time: Processing time may vary depending on the complexity of the request and how promptly the required documentation is provided. Reasons for Rejection: Requests may be rejected if documentation is insufficient or incorrect, or if the requested changes do not comply with SI's internal policies.

Modifying a vendor in SI is a critical process to ensure that vendor information remains current and accurate.

By following established procedures and providing appropriate documentation, users can effectively and efficiently make modifications, thereby contributing to supply chain optimization and regulatory compliance.

For any questions, you can directly contact the team or submit a support request to [e-mail].